If you're Googling event live streaming cost Dallas, you're probably tired of getting "contact us for a quote" with zero actual numbers. I get it. I'm Mark White, and I own DFW LiveStream — we've been delivering live streaming services across Dallas Fort Worth for over ten years. I'd rather be upfront about what things cost so you can make a real decision. Below, I'll break down what event live streaming actually costs in Dallas and what drives the pricing.
Every project has unique needs, so I'll give you real ranges based on what we actually charge and what I see other videographers and production companies across DFW delivering. These numbers reflect the current market for professional live streaming services.
This covers a single camera feed, a basic audio setup, and streaming to one platform like YouTube or Facebook Live. You'll get a clean video live stream that looks better than a Zoom call, but it won't have the broadcast quality of a multi-camera production. This tier works for smaller corporate events, internal team meetings, or a straightforward conference session where you need cameras rolling and a reliable stream going out. You can stream to Facebook Live, YouTube, or another platform of your choice. Expect a few hours of coverage with basic lighting and a single monitor for confidence viewing on site.
This is where most of our clients land. We're talking two to four cameras, professional audio with wireless microphones, a video switcher for real-time camera switching, integration with multiple platforms, branded graphics and lower thirds, and testing before the event starts. The production quality jumps dramatically — your viewers see different camera angles, your stage presence looks polished, and the video live stream feels like watching a real broadcast. This tier covers most conferences, town halls, and corporate events where the audience matters and the message needs to land.
For large-scale conferences, multi-day events, or high-profile broadcasts where there is zero margin for error — this is the full production tier. Think five-plus cameras, IMAG screens on stage, full recording and post-production footage, studio-quality lighting, a dedicated audio engineer managing professional audio through our Allen and Heath SQ5 mixer, screen graphics, integration with multiple streaming platforms, and a full team on site delivering every video and streaming detail. Events like TSDOS 2025 in Frisco — where we ran a general session plus three breakout rooms for nearly 1,000 people — fall into this category.
When clients ask me why live streaming services cost what they cost, it usually comes down to a few key factors. Understanding what goes into a professional video streaming service helps you figure out exactly what video production and streaming support you need for your project.
Cameras are the biggest variable in any live stream pricing. A single camera on a tripod is one thing. A multi-camera setup with Canon CRN500 PTZ cameras, a Blackmagic ATEM video switcher, and an operator managing every shot in real time is a completely different level of video production. More cameras means more equipment, more setup time, and more crew — but the video production quality your viewers get is night and day. For most DFW conferences and corporate events, I recommend at least two cameras to create a dynamic experience.
Bad audio is the fastest way to lose your audience. We run Sennheiser wireless microphones through an Allen and Heath SQ5 mixer for every project, with Bose Line Array speakers and JBL monitors for the in-person crowd. Professional audio equipment adds to the cost, but your viewers and your audience in the room will hear every word crystal clear — no echo, no feedback, no muffled conference room sound. Audio is where cheap streaming services cut corners first, and it's the one thing your remote audience notices immediately. Good audio is the background foundation of every successful video streaming service.
Where does your live stream go? YouTube, Facebook Live, Vimeo, Teams, Zoom, or a custom page with password protection and hosting? Platform integration is critical because each destination requires encoding, testing, and monitoring. Streaming video to Facebook Live and YouTube simultaneously requires different encoding settings and bandwidth. Some streaming services also support custom RTMP destinations. We use LiveU Solo Pro encoders that bond multiple internet connections for redundancy — so if the WiFi drops, your broadcast stays live. Custom hosting with a branded viewing page adds to the project scope but gives you total control.
The venue drives more of the cost than most people realize. A corporate office with solid internet and good lighting is straightforward. A conference ballroom at the Gaylord in Grapevine with 1,500 people and questionable WiFi? That demands backup internet, more equipment, and a thorough site assessment before event day. We always visit the location in advance to test internet connectivity, check power availability, and plan camera placement. This pre-production site visit is part of the planning process and saves everyone from surprises on the day of the event.
A two-hour town hall costs less than an eight-hour conference stream. Some local production companies charge an hourly rate, which can add up fast. We typically quote project-based pricing so you know exactly what you're paying — no surprise charges when the keynote runs long. For reference, our multi-camera projects typically run $500 to $800 per hour when you break down the total, depending on the scope. Multi-day conferences get better per-hour value because setup is the same whether you stream for four hours or eight. When comparing streaming services, always ask whether the quote is per hour or per project.
The planning process is where events succeed or fail. Pre-production includes run-of-show creation, coordination with venue AV teams, graphics creation, testing all equipment, and a rehearsal or testing window before doors open. I always tell clients — if we skip testing, we're gambling with your event. Our team builds in testing time on every project because delivering a clean broadcast with zero technical issues requires preparation, not luck. We also test video signal paths, streaming platform connections, and monitor every camera feed before the audience arrives. This phase covers scheduling coordination, copyrighted music clearance if needed, and making sure every piece of the production is covered.
Many clients want more than just a live stream. They want a complete recording of the event, edited footage for social media or training videos, and replay hosting so viewers who missed the broadcast can view it later. Post-production work — editing footage, creating highlight clips, delivering pre recorded videos for your YouTube channel or internal use — adds to the project cost but extends the life of your video content far beyond the live event. A conference broadcast that gets 200 live viewers can reach thousands after the event when you post the video recording and share clips across social media platforms.
I hear this question constantly from event planners in DFW — "Can't we just use a webcam and stream it ourselves?" You can. And for a small internal meeting with ten people tuning in, that might be fine. But for a corporate event, a conference, or anything where your brand reputation is on the screen, that setup is going to look and sound exactly like what it is — amateur hour.
Here's a real example. A financial services company locally booked a freelancer for $1,500 to stream their annual town hall. The freelancer used a consumer webcam, no backup internet, and relied on the venue WiFi. Thirty minutes into the CEO's keynote, the stream dropped. 150 remote viewers missed everything. They never recovered the broadcast. The coordinator called me two weeks later for their product launch and said "the cheap option cost us way more than your quote." That's the difference between DIY and professional streaming services — reliability, video quality, and someone who knows how to manage the streaming technology when things go sideways. Your message deserves better than a dropped stream.
Dallas Fort Worth has a solid market of videography and video production companies. You'll find everything from solo freelancers with a single camera to large videography and AV companies across Fort Worth and the metroplex. Most of these videographers handle a wide range of video production projects — commercials, studio work, corporate video — and offer streaming as an add-on service.
Where DFW LiveStream is different from other local production studios: we specialize exclusively in live streaming and live event production. Our entire focus is delivering flawless live broadcasts for conferences, town halls, graduations, and corporate gatherings across DFW. That specialization means our cameras, our audio, our encoders, and our process are all built specifically for live streaming. When a generalist videography company adds streaming to their service list, it's one of many things they do. For us, live video streaming is all we do — every streaming service we deliver gets our complete attention and support.
Numbers in a vacuum don't mean much. Here's what real streaming and video projects look like to help you create a realistic budget. Each project below includes the streaming service scope.
DevOps 2025 at the Plano Event Center — multi-camera production, worked with on-site AV, and they've been a returning client for three-plus years. A conference like this with multiple sessions, stage coverage, screen graphics, video switching, and integration with streaming platforms typically runs $7,000 to $12,000 depending on the number of days and breakout rooms. The team handles load-in, setup, the entire broadcast, and tear-down. The Society of Classical Learning has booked us six years running at the Gaylord in Grapevine — over 1,500 participants, full audio with concert sound and choir mics, 2.5 days of coverage. That's a large-scale project in the $15,000-plus range because of the scale and the need for perfect audio across multiple scenes.
A corporate town hall for 200 in the room and 500 watching the stream is one of our most common projects in Dallas Fort Worth. These typically run $3,900 to $6,000 with multi-camera coverage, professional audio, a branded viewing page, and video recording for replay. Clients want their CEO to create a stronger connection with every audience member — whether they're in the building or watching from a home office. Peterbilt booked us for an investor meeting at their Dallas corporate office with password-protected hosting, full studio-quality cameras, and zero technical problems. That level of streaming service and reliability is what clients are paying for.
We handle UNT Dallas graduations every year at the Texas Trust Theatre in Grand Prairie — eight to nine ceremonies with live captioning overlay. East Texas A&M in Commerce brings us back for five graduations over two days. Graduation broadcasts typically run $2,500 to $5,000 per ceremony depending on venue complexity, the number of cameras, and whether the client needs post-event footage and archival video. These events have zero margin for error because families are watching from across the country, and every shot of their graduate walking the stage counts.
A few ways to manage costs without sacrificing quality on your next live stream project in Dallas Fort Worth:
Book early. Our schedule fills up fast during conference season in Q3 and Q4. Last-minute bookings can cost more because of limited equipment availability. Contact us early in your planning and we can build a project scope that fits your budget.
Be clear about your must-haves. Not every event needs five cameras and studio lighting. Tell us what matters most — is it the broadcast quality? The replay? Social media clips? We'll enhance the areas that count and keep the rest streamlined so you're not paying for things you don't need.
Bundle multi-day events. If you're running a multi-day conference, the per-day cost drops because setup and equipment are already on site. Dallas Mineral Collectors has booked us five years in a row for their annual event at the Renaissance in Plano — an 8-hour stream with integrated commercials during breaks. That kind of ongoing streaming partnership delivers better value every year and lets you create consistency for your audience.
Use the recording. Your live stream doesn't end when the broadcast is over. A complete video recording becomes training videos, social media content, highlight clips for your YouTube page, and on-demand viewing for anyone who couldn't tune in live. That footage keeps delivering value long after the event ends.
Whether you're planning a conference for 1,000 people, a town hall broadcast for your Dallas Fort Worth team, or a product launch that needs to reach viewers worldwide — contact DFW LiveStream and we'll build a video streaming quote around your specific project. We'll assess your venue, understand your goals, and deliver a plan that enhances every aspect of your live stream and streaming integration. Either I'm on site in person or my producer Eli Garrett is — every single time. That's how we maintain the quality that keeps clients coming back year after year.
